Need an easy way to keep accurate records of your Zoom meetings? AI transcription can automatically convert conversations into text, making it easier to review discussions, share meeting notes, and capture action items. Whether you want real-time transcription or a transcript after the meeting ends, there are several ways to get the job done.
In this guide, you'll learn how to use AI to transcribe Zoom meeting with three simple methods:
- Use Zoom’s built-in AI Companion for meeting transcription.
- Upload your Zoom recording to an AI transcription tool to generate transcripts and meeting notes after the meeting.
- Use the SYNCO AI App to transcribe meeting audio in real time for more accurate results.
Let's take a closer look at how each method works and which one best fits your workflow.
Quick overview: Three ways to use AI to transcribe Zoom meeting
| Method | Zoom AI Companion | AI transcription tool | SYNCO AI App |
| Best for | Users who already use Zoom Workplace plans | Users who need to process recorded meetings | Users who need accurate live transcription |
| Transcription Type | Post meeting transcript & Live captions | Post meeting transcription | Real time audio to text |
| Key Features | Native Zoom integration, AI summaries, action items, and searchable transcripts | Convert recordings into text, summaries, and notes | 70+ languages, AI summaries, mind maps, and unlimited lifetime transcription |
1. Use Zoom AI Companion for meeting transcription
If you have a supported Zoom Workplace plan, Zoom AI Companion is the simplest way to transcribe Zoom meetings. It automatically creates live transcripts during the meeting and generates AI-powered summaries, action items, and smart recording insights afterward, making it ideal for teams that already rely on Zoom.
Steps to use Zoom AI Companion for transcription
1️⃣ Sign in to your Zoom account and make sure AI Companion is enabled by your account administrator.
2️⃣ Turn on Cloud Recording and Audio Transcription in your Zoom settings, as AI transcription relies on cloud recordings.
3️⃣ Start or join a Zoom meeting and begin recording to the cloud if you want a saved transcript.
4️⃣ During the meeting, open Live Transcript or Show Captions to view real-time transcription. You can also open the AI Companion panel to ask questions, generate summaries, or review key discussion points without interrupting the conversation.
5️⃣ After the meeting ends, open your cloud recording to access the transcript, AI-generated meeting summary, and action items.
Things to keep in mind
🌟 AI Companion is only available with eligible Zoom Workplace paid plans.
🌟 Only the meeting host or participants with the host’s permission can start AI transcription.
🌟 Audio transcription works with cloud recordings, not local recordings.
🌟 Microphone quality and speech clarity can significantly improve transcription accuracy.
🌟 Some AI features may vary depending on your account type and administrator settings.
2. Upload your Zoom recording to an AI transcription tool
If you don't have access to Zoom AI Companion, another simple way to transcribe a Zoom meeting is to upload the recording file to an AI transcription tool. This method works well for recorded meetings because you can process the entire conversation after the call and generate transcripts, summaries, and key points automatically.
Steps to transcribe a Zoom meeting recording with an AI voice-to-text tool
1️⃣ Record your Zoom meeting and save the video or audio file after the session ends.
2️⃣ Upload the recording file to an AI meeting transcription that supports audio-to-text conversion.
3️⃣ Let the AI analyze the recording and generate a transcript with timestamps or speaker labels.
4️⃣ Review and edit the transcript if needed, then use AI features to create meeting summaries, action items, or follow-up notes.
Things to keep in mind
🌟 This method works best when you already have a recorded Zoom meeting and don't need real-time transcription.
🌟 Longer meetings may take more time to process, depending on the tool and file size.
🌟 Transcript accuracy depends heavily on audio quality, background noise, and whether speakers are clearly separated.
🌟 Make sure you have permission to upload and process meeting recordings, especially for private or business discussions.
3. Use the SYNCO AI App for live audio-to-text transcription during the Zoom meeting
For users who need more accurate real-time transcription, the SYNCO AI App offers another solution for Zoom meetings. Combined with the SYNCO Smic AI mobile microphone, it captures clearer audio and converts speech into text instantly, with support for 70+ languages, AI summaries, and mind maps for easier meeting review.
Steps to use the SYNCO AI App for Zoom meeting transcription
1️⃣ Open the SYNCO AI App and add the SYNCO Smic AI microphone.
2️⃣ Enter the AI Audio section and select Record Summary to prepare for transcription.
3️⃣ Choose the language spoken during your Zoom meeting and start recording. The app will capture audio and convert speech into text in real time.
4️⃣ Save the recording after the meeting and access the generated transcript from the app.
5️⃣ Review the full transcript, then use AI features to create a meeting summary or generate a mind map for easier understanding and follow-up.
Things to keep in mind
🌟 This method is best for users who need real-time transcription during Zoom meetings.
🌟 The paired microphone features AI-powered noise reduction to capture clear audio and improve transcription accuracy.
🌟 AI meeting transcription in the SYNCO AI App is unlimited and free for lifetime use.
🌟 A compatible SYNCO wireless AI microphone is required to use this transcription feature.
Conclusion: Which method is right for you?
There is no single best way to transcribe Zoom meetings with AI. The right choice depends on whether you need built-in features, post-meeting processing, or accurate real-time transcription.
👉Choose Zoom AI Companion if you want a built-in solution that can automatically generate live transcripts, summaries, and action items within Zoom.
👉Choose an AI transcription tool if you already have a recorded meeting and want to convert audio into text, summaries, or notes afterward.
👉Choose the SYNCO AI App if you need accurate real-time transcription, multilingual support, and AI-powered meeting notes with a dedicated microphone.
By choosing the right method, you can spend less time taking notes and more time focusing on the conversation.